Business Tools
Email Signature Generator
Create professional email signatures instantly. Design custom HTML email signatures with contact info, social links, and branding.
Use Email Signature Generator to get instant results without uploads or sign-ups. Everything runs securely in your browser for fast, reliable output.
Your results will appear here.
About this tool
Professional email signatures build credibility and make it easy for recipients to contact you. Our generator creates clean, modern signatures that work in Gmail, Outlook, Apple Mail, and other email clients.
The generated signature includes your name, title, contact info, and can be customized with colors and branding to match your company identity.
Usage examples
Business Professional
Executive signature with full contact details
John Smith | CEO | Acme Corp | [email protected] | (555) 123-4567
Freelancer
Simple signature for independent consultants
Jane Doe | Web Designer | [email protected] | www.janedesign.com
Sales Representative
Signature with call booking link
Mike Johnson | Sales Manager | [email protected] | 📅 Schedule a Call
Customer Support
Service-focused signature
Sarah Lee | Support Specialist | [email protected] | Help: help.company.com
Executive C-Suite
Minimal executive signature
Robert Smith | Chief Executive Officer | Acme Corp | [email protected]
How to use
- Enter your "Full Name" and "Job Title".
- Add your "Company Name" and "Email Address".
- Optionally add "Phone Number" and "Website".
- Click "Generate" to create your professional email signature.
Benefits
- Professional appearance
- Works in all major email clients
- Easy to copy and paste
- Customizable design
- Includes clickable links
- Mobile-friendly format
FAQs
How do I add the signature to Gmail?
In Gmail: Settings → See all settings → Signature → Create new. Copy the generated signature and paste it. Format as needed and click "Save Changes" at the bottom.
How do I add the signature to Outlook?
In Outlook: File → Options → Mail → Signatures. Click "New", give it a name, then copy-paste your generated signature into the editor. Set it as your default signature.
Should I include my phone number?
Include your phone if you want to be reachable by call. For privacy, you can omit it or use a business-only line. Sales and customer service roles typically include phone numbers.
What information is essential in an email signature?
Essential elements: Full name, job title, company name, and email. Recommended additions: phone number, website, company address (if relevant), and LinkedIn profile. Avoid cluttering with too much information.
Can I use images in my email signature?
Yes, you can add logos and headshots, but keep file sizes small (under 50KB) to ensure fast loading. Some email clients block images by default, so ensure your text-only version still looks professional.
How long should my email signature be?
Keep signatures concise - 4-7 lines is ideal. Include name, title, company, and 2-3 contact methods. Avoid lengthy legal disclaimers unless required by your industry. Mobile users appreciate brevity.
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